Introduction
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Human Resources Management (HRM) has become an essential part of any company, corporation, or even small/medium or large organization. It assists in managing the organization's most important asset – human resource.
A computer based HRM System acts as a bridge between human resource management and information technology. HRMS allow enterprises to automate many aspects of human resource management, with the dual benefits of reducing the workload of the HR department as well as increasing the efficiency of the department by standardizing HR processes.
HRM systems convert human resources information into a digital format, allowing that information to be added to the knowledge management systems of the organization. The result of this is that HR data can be turned into useful information that can cater the needs of any other department within the organization. In analyzing organization wide resource usage this data can prove valuable. Data related to the time usage of the workforce can enhance the decision making abilities of management, allowing the HR department to form an integral aspect of strategy formation for the organization as a whole.
VergeHRMS is state-of-the-art web-based Human Resource Management System that caters the need of any small/medium or large organization very efficiently. The system is divided amongst the following modules (each module is defined in detail):
The Organization |
Recruitment |
Employees |
Payroll |
Trainings |
Reports |
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The Organization Module
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This module deals with managing the organization / company settings, that will help in operating the entire HRM System. Most of the actions in this module are to be performed once, usually when setting up the system. A certain minor changes may be required here and there, especially when there is a change in organizational structure. Components in this module are mostly for administrative purposes only, users can have the role to view information on a certain components.
The Organization module comprises of the following components:
Regional Hierarchy |
Stations |
Organization Profile |
Departments |
Work Schedule |
Data Backup |
System Settings |
System Log |
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Recruitment Module
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Recruitment module in VergeHRMS deals with the processes involved in enrolling new employees in the organization. Recruitment is the process of searching for prospective employees and stimulating and encouraging them to apply for jobs in an organisation. Thus, recruitment enables the organisation to select suitable employees for different jobs. it is the most important function of the personnel department. It is concerned with the discovery of the sources of manpower and tapping of these sources so that the potential employees are properly evaluated and the new employees are placed and inducted to fill up the vacant position in the organisation. Recruitment aims at developing and maintaining adequate supply of labour force according to the need of the organisation.
In Human Resources, one of the most difficult and time consuming tasks involves short-listing of potential candidates for a particular job post. VergeHRMS simplifies this task by short-listing thousands of candidates in just a few seconds, a task that may take months, if done manually.
Recruitment module comprises of the following components:
Job Posts |
Job Candidates |
Shortlist Candidates |
Job Tests |
Job Interviews |
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Employees Module
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This module handles all of the tasks associated with the existing employees of the organization. This is the core module of the system, it can be termed as the heart of the system, where majority of the HR tasks are performed.
HRMS allow organizations to automate many aspects of human resource management, with the dual benefits of reducing the workload of the HR department as well as increasing the efficiency of the department by standardising HR processes. This module makes sure that every employee in the organization is handled effectively and efficiently as per the policies and processes of the organization, set by the Human Resource department.
Employees Module comprises of the following components:
Employees |
Policies |
Attendance |
Events |
Assignments |
Worksheet |
Requests |
Leaves |
Transfers |
Resignations |
Promotions |
Warnings |
Memos |
Terminations |
Inbox |
Evaluations |
Employee Cards |
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Payroll Module
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Managing employees payroll has always been one of the most difficult and time consuming tasks for Human Resources department. Payroll is defined as the total amount of money paid by a business to its employees over a set amount of time. Payroll can be confusing at times, that's why most organizations prefer it handled by a single individual, rather than having multiple people work on it. Payroll, if done wrong can lead to many audit, finance and accounts related problems.
VergeHRMS handles payroll proficiently by integrating it with other HR modules. The integration makes sure that the payroll for each employee is calculated according to the organization's policies (such as un-announced leaves deducations, late attendance deductions, etc).
Payroll Module comprises of the following components:
Salary |
Allowances |
Deductions |
Benefits |
Bonuses |
Reimbursements |
Overtimes |
Provident Funds |
Advance Salary |
Insurance |
Employees Old Age Benefits |
Salary Calculator |
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Trainings Module
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Trainings Module comprises of the following components:
Training Events |
Training Budget |
Training Checklist |
Training Schedules |
Training Photos |
Training Evaluations |
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Reports Module
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VergeHRMS contains a very detailed and extensive reporting module to provide ideal output for each input in the system.
Reports in VergeHRMS can be exported in multiple different formats, which includes: PDF, HTML, MS EXCEL, etc. Exported reports can be used in multiple different ways, for example, an HTML report can directly be integrated in the organization's website. A PDF file can be emailed to a stake holder. An excel sheet can be shared with other departments, or it can also be used as a bridge to export data into another software. Each report in VergeHRMS can also be emailed directly to a recipient's email address. This feature not only allows for sharing useful piece of information with relevant stake-holders but also gives an ability to save a certain reports in one's email for future use.
Recruitment Reports |
Employees Reports |
Payroll Reports |
Trainings Reports |
Graphs |
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